Committee roles

Overview

  • ialeUK committee members are not renumerated but legitimate expenses to fulfil committee roles are reimbursed.
  • The ialeUK committee meets 3-4 times a year and each committee member should be prepared to attend at least 2 meetings per year.
  • The ialeUK committee comprises officers with specific roles (described below) and ordinary members
  • Officers are required to submit a report for each committee meeting and an annual report for the Annual Meeting.
  • Officers are expected to arrange and orderly handover to their successors.
  • Roles require a varying degree of commitment, with a minimum of 3 days per year for meetings and activities (e.g. ordinary member)
  • The descriptions of roles below are intended to indicate the type of activities associated which each role.
  • These role descriptions were last updated 14 May 2024.

President

  • Chair committee meetings and the Annual Meeting.
  • Liaise with the secretary about the timing and arrangement of committee meetings.
  • Consider items to be discussed at meetings and prepare the agenda in collaboration with the Secretary.
  • Promote and represent ialeUK, including liaison with external organisations. 
  • Liaise with IALE and IALE-Europe and represent the views of ialeUK internationally.

Treasurer

  • Ensure the accounts balance.
  • Note all items of income and expenditure.
  • Liaise with membership secretary concerning membership payments.
  • Pay IALE and IALE-Europe annual subscription fees.
  • Pay committee expenses in line with the <<expense policy>>.
  • Be a company director.
  • Liaise with accountants and Companies House regarding the end of year accounts.
  • Submit a report for each committee meeting and an annual report at the Annual Meeting.

Secretary

  • Coordinate logistics for committee meetings and circulate the agenda.
  • Produce a full record of committee meetings and any resulting actions.
  • Notify members of the Annual Meeting and opportunities to join the committee.
  • Produce a full record of Annual Meetings.
  • Collate and manage contact details of committee members, inform web manager of email addresses for the committee email.

Membership Secretary

  • Maintain an up-to-date record of members.
  • Manage membership payments and liaise with the Treasurer regarding membership income.
  • Organise membership renewal reminders and encourage membership.
  • Send up-to-date membership information to IALE and IALE Europe.
  • Manage compliance with GDPR legislation.
  • Submit a report for each committee meeting and an annual report at the Annual Meeting.

Publicity Officer

  • Manage the website, considering content, design, and functionality.  
  • Manage social media accounts and use them for publicity.
  • Work with Newsletter Editor to publish and publicise newsletters.
  • Work with Conference Organisers, Webinar convenors and others to publicise events.
  • Encourage members (and others) to submit content for the website and social media.
  • Submit a report for each committee meeting and an annual report at the Annual Meeting.

Newsletter Editor

  • Produce a newsletter for circulation to members.  
  • Request information and articles from the committee and members.
  • Approach potential authors for special features for the newsletter.
  • Submit a report for each committee meeting and an annual report at the Annual Meeting.

Webinar convenor

  • Develop and run the Landscape Connections webinars.
  • Plan diverse programme of topics, speakers, and perspectives from policy, practice and science with support from the Committee.
  • Liaise with the Publicity Officer and Newsletter Editor to publicise webinars.
  • Edit the webinar recording and add to YouTube (given speaker's consent)
  • Submit a report for each committee meeting and an annual report at the Annual Meeting.

Early Career Representative

  • To network, engage and support postgraduate students and early career landscape ecology professionals within 5 years of their last degree.  
  • Recruit new student members and maintain relationships with existing members.
  • Organise an annual Early Career event.
  • Manage Student Travel Awards, including advertising collating reports from student receiving awards.
  • Contribute Early Career related items to the newsletter
  • Submit a report for each committee meeting and an annual report at the Annual Meeting.

Ordinary members

  • Attend committee meetings to engage in discussion about the future direction and governance of ialeUK.
  • Uphold the interests of ialeUK and promote the principles and practise of landscape ecology to members and the wider community.

Conference Organiser

  • Organise the conference with support from the Committee.
  • Pass information on to the next conference organiser and remain on the committee as an ordinary member until all conference business is concluded.